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Why Payroll Cards are a Win-Win for Employers and Employees


When looking for ways to streamline their operations or reduce expenses, small businesses often overlook the payroll function, which can be a drag on the bottom line. While many businesses are turning to payroll direct deposit as a cost-saving solution, it’s not an option for companies that employ unbanked or underbanked workers. That’s why payroll cards can be a win-win solution, providing both businesses and employees with cost and time savings.

Why Use Payroll Cards?

The payroll function cost – which includes printing checks, stuffing envelopes, and mailing them – can average about four to five dollars per employee. For many businesses, a direct deposit solution can bypass those machinations. But for businesses with employees who don’t utilize the banking system, it’s not a viable option.

There are several reasons why more than 60 million workers don’t utilize the banking system. They don’t want to pay banking fees; they may have a troubled history with banking, or they simply don’t trust the banking industry. If they receive a paycheck, they need to use a check-cashing service, which is costly and time-consuming. It is also a poor way to manage their finances.

How Payroll Cards Work

Payroll cards function similarly to debit cards, enabling businesses to pay their employees as quickly and safely as a direct deposit to their bank account. The card is issued as a Visa or Mastercard, so it can be used anywhere, and in ways a debit card can be used – at check out counters, to make bill payments, or to access cash through an ATM. Payroll cards are issued in the employees’ names and enjoy the same security level provided through debit cards with PIN code access. Employees who lose a payroll card can get a replacement from the issuer.

Payroll Card Advantages for Employers

On average, businesses can save more than $220 per employee by switching from paper paychecks to payroll cards. But businesses can benefit in several ways, including

  • Low startup costs
  • No liabilities
  • Eliminates the possibility of check fraud
  • Eco-friendly
  • Improves employee morale

Payroll Card Advantages for Employees

Employees whose best option is a payroll card will benefit in many ways:

  • Immediate access to their earnings
  • No waiting or cost to cash paycheck
  • Safe and effective money management
  • No concerns over losing or damaging a paper check
  • No worries over having to carry cash

Are There Drawbacks to Payroll Cards?

There are no drawbacks with payroll cards from a purely functional standpoint because both parties win by saving time and money. While there was a time when the payroll card industry was under scrutiny for complaints about high transaction fees, consumer agencies have applied pressure for lower fees or their elimination.

Employers have a fiduciary obligation to select a payroll card provider that charges reasonable fees with complete transparency in their fee structure. But, because the payroll card industry is expanding, employers can easily shop and compare costs and services, starting with their local bank.

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This article contains general information only. Sunflower Bank is not, by means of this article, rendering accounting, financial, investment, legal, tax, or other professional advice or services. This article is not a substitute for such professional advice or services, before making any decisions related to these matters, you should consult a qualified professional advisor.